Building Security Into Your Document Management Approach

Submitted by Tech Support on Mon, 09/26/2022 - 11:08
hands typing on laptop, security concept

"Document management" is a valuable keyword these days. It comes up in almost every business conversation, from digital transformation and modernization to improved communication and productivity. However, there's one part of the document management journey you can't afford to overlook: security.

Why Document Management Security Matters

Document management comes with a lot of automatic benefits. For example, you'll streamline your workflows just by having a document management solution in place, simply because this solution works behind the scenes to eliminate extra steps, bottlenecks, and inefficiencies.

But it's not all fun and games. There's also a critical component to document management that requires a little homework on your part--and that's security.

How Managed Print Prevents Printer Hacking

Submitted by Tech Support on Wed, 09/14/2022 - 11:13
typing on a laptop with security concept overlay

The word "hacking" is enough to strike fear into even the bravest heart--but add the word "printer" at the beginning and some people start to lose interest. After all, it's just a printer, right? It can't possibly be as serious as your company's cloud accounts or computers.

The truth, however, is that printer hacking is a big deal--and a big problem, too. Here's what you need to know and how managed print can save the day.

Managed Print: Printer Hacking FAQs

Before we dive into managed print and why it's about to become your printer's best friend, let's take a look at what you're up against. Here are some of the most important things to know about printer hacking:

Which printers are vulnerable?

The unfortunate truth is that any printer may be vulnerable to cyberattacks and other forms of data theft. Let's take a closer look:

Your Wide Format Printer Questions, Answered

Submitted by Tech Support on Mon, 08/22/2022 - 11:52
cutting paper and loading plotter machines, copy space

Do you have wide format printer questions? Want to know what these machines are, what they can do, and why they deserve a spot in your fleet? Let's take a closer look at the wide format printer in all its glory!

Defining a Wide Format Printer

First things first: We need to define what a wide format printer actually is.

As the name suggests, the most basic goal of a wide format printer is to create print jobs in larger dimensions than your average desktop model. The former can print in widths of up to 100 inches, while the latter maxes out at around 8.5 x 14". That means a wide format printer can do things your traditional office machine has never even dreamed of.

Another key difference is that a wide format printer can use a wider variety of materials. You're not limited to just paper; you can also print on things like:

Understanding Document Management vs. File Management

Submitted by Tech Support on Mon, 08/15/2022 - 12:33
setup on laptop computer, file management concept

If you're on the lookout for great business solutions, you've probably seen both "document management" and "file management" floating around. Are these terms interchangeable? If not, which one is best for your business? Here's everything you need to know about document management vs. file management (and why it matters)!

File and Document Management Basics

To really understand document management, file management, and what role each solution can play in your company, you need to brush up on some basics first:

What is a document?

A document is just about anything your business creates. They can come in a variety of media types and file formats, from Excel sheets to JPEG files, and they can contain all kinds of different information. It doesn't even matter what the original source is, how the information was created, or what it's used for--a document is a document.

Does Managed Print Fit the Financial Industry?

Submitted by Tech Support on Mon, 07/25/2022 - 09:53
financial worker computing numbers

The financial services industry has a key role to play in the lives of both business-to-business (B2B) and business-to-consumer (B2C) customers. That means any financial organization has a lot of paper and even more data. But is managed print the right fit for this high-demand industry? Let's find out!

What Makes Managed Print Different?

Financial companies have a lot of options when it comes to print solutions--but the closer you look, the more you'll start to realize that some of those solutions don't actually keep their promises. That can be bad news for any business, but it's especially significant in the financial industry, where end-customers count on their data being secure, accessible, and well-organized every minute of every day.

So what makes managed print services different? Why does this solution stand out from the others?

How to Use Document Management for Compliance

Submitted by Tech Support on Mon, 07/11/2022 - 11:54
suit pressing button on touch screen interface to select Compliance

Compliance is an important part of any business, especially if you face industry-specific regulations like HIPAA. The good news is that document management can help overcome data challenges and help your business stay compliant without complicating workflows or reducing efficiency.

Here's what you need to know about using document management for compliance.

Document Management: A Look at Regulatory Compliance

Although document management can be used for a variety of purposes, one of its best and most important features is its ability to help your company adapt to different data regulations. That's good news, because privacy is becoming an especially hot topic, which means it's important for your organization to have a clear yet simple plan for remaining compliant.

Here are just a few different regulations document management can help you adhere to:

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